CCMJ collects and processes personal data to manage memberships, events, and communications, in compliance with Japanese data protection laws (APPI). Personal data is not shared with third parties without consent.
This Privacy Policy explains how the Chamber collects, uses, stores, and protects personal data obtained through its website, registration forms, membership applications, event participation, and other interactions related to its activities.
For any questions or requests concerning this Privacy Policy or the handling of personal data, please contact the Chamber at [email].
1. Collection of Personal Data
The Chamber may collect personal data such as name, email address, telephone number, job title, company name, and other information voluntarily provided by users through online forms, event registrations, membership applications, surveys, or direct communications.
Such information is collected only to the extent necessary to support the Chamber’s activities and services.
2. Purpose of Use
The Chamber uses personal data for legitimate business and administrative purposes, including:
● processing membership applications and managing member relations;
● administering event registrations and participation;
● responding to inquiries and requests;
● providing information about Chamber activities, services, programs, publications, and events;
● maintaining internal records and administrative operations; and
● complying with applicable legal or regulatory obligations.
Where required, the Chamber will obtain the individual’s consent before sending promotional or informational communications.
3. Event Registration
Personal data collected in connection with event registration will be used solely for the organization, administration, and communication of the relevant event. This may include sending confirmations, practical information, updates, and post-event follow-up where appropriate.
Specific terms relating to cancellations, substitutions, refunds, or other event-related conditions may be set out separately in the corresponding event registration form or event policy.
For questions regarding event registration or cancellation, please contact [email].
4. Cookies and Website Usage
The Chamber’s website may use cookies and similar technologies to improve website performance, enhance user experience, and collect statistical information regarding website traffic and navigation patterns.
This information is generally collected in aggregated or anonymous form and is used for analytical and operational purposes. Users may adjust their browser settings to refuse or manage cookies. Additional information may be provided in the Chamber’s Cookie Policy, where applicable.
5. Sharing of Personal Data
The Chamber does not sell personal data and does not disclose it to third parties except where necessary for the provision of services, the performance of Chamber activities, or compliance with legal obligations.
During its operations, the Chamber may engage trusted third-party service providers, including customer relationship management systems, accounting platforms, email communication services, and payment processors. Where such providers process personal data on behalf of the Chamber, the Chamber takes reasonable steps to ensure that they apply appropriate security and confidentiality measures in accordance with applicable data protection standards.
6. Data Retention
The Chamber retains personal data only for as long as necessary to fulfill the purposes for which it was collected, including administrative, legal, accounting, and operational requirements.
Event-related information may be retained for a reasonable period following the conclusion of the event for administrative and recordkeeping purposes. Individuals may opt out of receiving Chamber communications at any time by using the unsubscribe link included in email communications, where available.
7. Data Subject Rights
Subject to applicable law, individuals may have the right to request access to the personal data held by the Chamber, request correction of inaccurate or incomplete information, and request the deletion of personal data where appropriate.
Any such request will be handled in accordance with applicable legal requirements and the Chamber’s internal procedures. Requests concerning personal data may be submitted to [email].
8. Sensitive Personal Data
The Chamber does not intentionally collect or process sensitive personal data, including information relating to racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, or sexual orientation, unless expressly required by law or voluntarily and appropriately provided for a lawful purpose.
If sensitive personal data is inadvertently received without a valid basis for processing, the Chamber will take reasonable steps to delete it in accordance with its internal data protection procedures.
9. Security Measures
The Chamber takes reasonable administrative, technical, and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure.
Although no method of transmission or storage can be guaranteed as completely secure, the Chamber seeks to apply appropriate safeguards proportional to the nature of the information processed.
10. Changes to This Privacy Policy
The Chamber may revise this Privacy Policy from time to time to reflect changes in legal requirements, Chamber practices, or operational needs. Any updated version will be published on the Chamber’s website and will become effective upon publication unless otherwise stated.
Where appropriate, material changes may also be communicated through additional channels, including email notifications or website announcements.
11. Contact Information
For any privacy-related inquiries, requests, or concerns, please contact:
Mexico-Japan Chamber of Commerce
[official address]
[email]
© 2026 CCMJ.
